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Administrative Assistant

January 25, 2019

NOTE: This job listing has expired and may no longer be relevant!

Job Description

The Administrative Assistant is responsible for initiating, conducting and coordinating the clerical and administrative functions required for the effective operation within an office. He/She will assist other branch personnel including key managers in a variety of administrative roles.

Job Responsibilities

Responsible for assisting with office reception functions including greeting customers, vendors, and associates
Conduct billing, receivable, and payable functions as assigned
Provide general administrative support for managers and staff
Create, type, and distribute internal and external correspondence
Coordinate technician schedules: call customers for time & date
Maintain various types of records
Gather information from customers to set up service calls for the Fire Alarm Department
Assist in compiling contracts, proposals, and job packets
Maintain and enter payroll for technicians
Able to perform Contract job set ups and billings
Offer suggestions and solutions on improving efficiency of general office procedures
Accomplish responsibilities as required using business software approved by WSFP
Other duties as assigned

Job Qualifications

High School diploma or GED; and/or one to two years related experience and/or training is preferred
Proficient computer skills with working knowledge of business software applications
Excellent written and verbal communication skills
Knowledge in certified payroll & able to run reports
Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering phones, or dealing with other associates
Willing to pass a post-offer drug screen and background check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor

How to Apply

Please apply via the website link or go to www.wsfp.com/careers.php

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